INSTRUCTIONS FOR PRESENTERS AND CHAIRS

Instructions for the Presenters

• Please check when and where you are scheduled to present. You can search for your name to see all the sessions when you are scheduled. Please ensure that you search across all days of the conference.
• Each session is either 60 minutes or 90 minutes long and contains multiple presentations. After each presentation, session chairs will open the discussion.
• Please check the duration of your talk and prepare your presentation accordingly.
• • Competitive papers: each presentation will last a maximum of 20 minutes, followed by a 10-minute discussion.
  • Working and practitioner papers: each presentation will last a maximum of 15 minutes, followed by a 5-minute discussion.
• You are free to use any template for your presentation, e.g., from your organization. 
• Please bring your presentation with you on a USB stick to upload onto the room computer. 
• In each parallel session, technical support will be available to assist you.
• Enjoy! At IPSERA, you'll find a welcoming atmosphere and constructive feedback :)

Instructions for the Chairs

• Please check when and where you are scheduled to chair. You can search for your name to see the sessions for which you are scheduled, if any. Please ensure that you search across all days of the conference.
• Check how much time is allocated to each paper. In any case, the session should not go beyond the dedicated 60 or 90 minutes.
• Please do not change the order of papers presented, so that people can attend a specific presentation when planned.
• In case of an online presentation(s), the entire session will be hybrid. The online presentations are scheduled at the end of the respective session. Please make sure that the internet connection is working properly, and the Zoom meeting has started. Please check the sound and slide-sharing functionality. The rooms with online presentations have a ceiling microphone that will capture both the presenter’s talk and audience questions, no separate microphones are needed.
• In each parallel session, technical support will be available if needed.
• In case of a no-show, please allow for some idle time before starting with the next presentation at the time it was originally planned. This allows people to attend a specific presentation when planned.

Instructions for online participants and presenters

• Selected parts of the main conference (Mon-Wed) will be held in a hybrid format to maximize participation. The opening session, practitioner panel discussion, and closing session will be livestreamed via Zoom. The selected hybrid PDWs, paper sessions, and the AGM allow for active participation and will be hosted through Zoom. If you do not have a Zoom account, please set up your account before the conference. 
• The Zoom links will be sent to online participants in a separate email closer to the conference.
• For online presenters: please join the Zoom link 5-10 minutes before the start of the whole session (regardless of your presentation slot) so we can test that your connection works, you are able to hear us, and we can hear you and see your slides.